Description

Gainesville-Alachua County Association of REALTORS® Job Descriptions for the Board of Directors PRESIDENT The President shall be the chief elected officer of the Association and shall preside at its meetings and those of the board of directors, and shall perform all the duties of the president subject to declared policies and, as required, subject to confirmation of the board of directors. Responsibilities: 1. Presides at all meetings of the Association’s Board of Directors and membership meetings called by the Board; 2. Serves as an officer and member of the GMLS Holdings, Inc. Board of Directors (“BOD”); 3. Consults with the Association’s CEO concerning the preparation of the board meeting agenda. 4. Keeps the Board of Directors and any Association Committees informed on the conditions and operations of the Association; 5. The President shall be an Ex-Officio member of all the Association’s committees except the Grievance and Professional Standards Committees; 6. Meets with each committee before the beginning of the year to outline the purpose and duties of the committees and subsequently monitors their progress; 7. Recommends, with approval of the BOD, the formulation of policies and programs that will further the goals and objectives of the Association. 8. Monitors GACAR’s expenses, in consultation with the Treasurer and CEO, to assure operation within the annual budget; 9. Acts as Spokesperson for the Association in accordance with established spokesperson policy. 10. Promotes active participation in the Association on the part of the membership. Should regularly report the activities of GACAR, the State and National Association to the membership through the Association’s newsletters and at the Association’s meetings. In addition, should actively comment and invite comments from the membership on the addition or deletion of any program or service affecting the membership at large. 11. Closely involve the President-Elect in the activities of the Association so that the President-elect can share the responsibilities of monitoring various committees, as well as receive guidance to assist in preparation for the assumption of the Office of President in the succeeding year. 12. Attends both meetings and serves as a Director of the Florida REALTORS® (in January and August), District One Events (other than education programs), and both NAR meetings (in May and November). 13. Represents GACAR before other associations and organizations. 14. Attends general membership meetings, broker-roundtables, and GACAR-sponsored events/programs; Qualifications: 1. REALTOR® Member in good standing for at least five (5) years; 2. Served at least two years on the GACAR BOD and as Vice-President of the GACAR BOD; and 3. Served on or chaired at least two committees. PRESIDENT-ELECT Assists the President in carrying out the functions of that office and performs specific duties delegated by the President. The President-Elect’s secondary responsibility is to prepare for the Office of the President by participating in as many training opportunities as possible. Responsibilities: 1. Serves as an officer and member of the Gainesville-Alachua County Association of REALTORS® (“GACAR”) Board of Directors (“BOD”); 2. Assumes the duties of the President in his/her absence; 3. Assists the President in his/her duties whenever requested to do so; 4. Works closely with the President in the activities of GACAR by accepting guidance to prepare for the Office of the President in the succeeding year; 5. Serves as liaison between all committee chairpersons and the GACAR BOD in the absence of the President; 6. Attends both meetings and serves as a Director of the Florida REALTORS® (in January and August), the FR CEO Symposium (held in the Fall), District One Events (other than education programs), the NAR Mid-Year Legislative Meeting in Washington D.C. (in May), the NAR annual convention (in November), and the NAR Leadership Summit in Chicago (in August); 7. Represents GACAR before other associations and organizations as requested by the President; 8. Attends general membership meetings, broker-roundtables, and GACAR-sponsored events/programs. 9. Serves as Director for the District One Board of Directors and acts as spokesperson for GACAR at those meetings; 10. Serves on the GACAR Public Policy Committee Qualifications: 1. REALTOR® Member in good standing for at least four (4) years; 2. Served at least two years on the GACAR BOD and as Vice-President of the GACAR BOD; and 3. Served on or chaired at least two committees. VICE-PRESIDENT Assists the President and President-Elect in carrying out the functions of those offices and performs specific duties delegated by the President and President-Elect. The Vice-President’s secondary responsibility is to prepare for the position of President-Elect and their future Presidency by participating in as many training opportunities as possible. Responsibilities: 1. Serves as an officer and member of the GACAR BOD; 2. Assumes the duties of the President-Elect in his/her absence; 3. Assists the President and President-Elect in his/her duties whenever requested to do so; 4. In consultation with current committee vice-chairpersons, the President-Elect and CEO, develops, in mid-year, a list of suitably qualified members to serve as committee vice-chairpersons for the subsequent year who will assume chairmanship during their Presidency; 5. Attends both Florida REALTORS® meetings (in January and August), the NAR meeting in November, District One Events (other than education programs), and FR Spokesperson Training; 6. Represents GACAR before other associations and organizations as requested by the President; 7. Attends general membership meetings, broker-roundtables, and GACAR-sponsored events/programs; 8. Automatically ascends to President-Elect and ultimately to President in subsequent years 9. Has the option to be sponsored by GACAR to participate in Leadership Gainesville (promoted by the Gainesville Area Chamber of Commerce); Qualifications: 1. REALTOR® Member in good standing for at least three (3) years; 2. Served at least two years on the GACAR BOD; and 3. Served on or chaired at least two committees.   SECRETARY/TREASURER Ensures and maintains the fiscal integrity of GACAR and ensures that all BOD and committee records are accurately maintained. Responsibilities: 1. Serves as an officer and member of the GACAR BOD in the capacity of Secretary and Treasurer; 2. Serves as Chairperson of the GACAR Finance Committee; 3. Ensures that GACAR maintains accurate financial records; 4. Reviews GACAR’s expenditures and financial status on a regular basis to ensure fiscal integrity; 5. Ensures the GACAR’s financial accounts are submitted to auditors for annual review/audit; 6. Works with the CEO and staff in preparing a preliminary budget for the subsequent year; 7. Maintains and updates GACAR Bylaws and Policy Manual; 8. Ensures that copies of the minutes of each meeting are provided to all members of the BOD as appropriate; 9. Performs other duties as assigned by the President; 10. Attends general membership meetings, broker-roundtables, GACAR or GMLS sponsored events/programs; 11. Attends both Florida REALTORS® meetings (in January and August), both NAR meetings (in May and November), District One Events (other than education programs) Qualifications: 1. REALTOR® Member in good standing for at least two (2) years; 2. Served on the GACAR BOD at least one year prior to becoming Secretary/Treasurer; 3. Served on Finance Committee the previous year or have accounting experience; 4. Served on at least two committees or chaired one committee; DIRECTOR Responsible to the membership for conducting the affairs of the Association. Responsibilities: 1. Serves as a member of the GACAR BOD; 2. Performs such other duties or tasks as may be assigned by the President; 3. Attends general membership meetings, broker-roundtables, GACAR-sponsored events/programs; Qualifications: 1. REALTOR® Member in good standing for at least two (2) years prior to election as Director; 2. Member of GACAR for at least two years prior to election as Director; 3. Served on at least two committees or chaired one committee.